مجموعة عمل إدارة المشروع
Management of the project.
A principled management of the Edu4ALL project is a key contributing factor for its overall success. Two management committees will be formed, project steering committee and WP leads committee. A project management steering committee will be formed at the start of the project and it consists of the coordinator (Grant-holder), the project manager and WP leads (or coordinators) and representative from each partner. Its main responsibility is to ensure well coordination of the project, well planned running of the project, and adherence to EU and QA rules, financial management, project outputs and mitigating risks as they arise. The WP leads committee consists of the coordinator (Grant-holder), the project manager and WP leads. Its main responsibility is to manage day-to-day affairs of the project, to ensure well managed and planned activities, timely allocation of activities to the appropriate staff, and mitigating risks in delays.
The kick-off meeting will be the starting point for all participates to bring about a common understanding of the project aims and objectives well defined with clear time-scales and responsibilities. WP leads will be responsible for managing activities of their individual work packages and reporting progress in regularly WP leads committee meetings. The financial administration of the project will be largely the responsibility of the Project coordinator. The project coordinator, in consultation with the steering committee and EU project officer where necessary, will ensure the implementation of the Erasmus+ rules within the financial procedures of the university. Where necessary, the grand-holder and project will provide information and/or guidance to administrators at partner universities.
The work package will also include the participation of project representatives in Erasmus+ EU meetings and preparation of the project management reports. To summarise, WP5 will include :
Organisation and implementation of the internal events as: regular project management and scientific meetings, preparation meetings, and audits;
Organisation and implementation of the Project Meetings – 6 Meetings organised every 6 months: 1 Kick-off meeting in Greece (month 3), and 5 Project Meetings in Spain, Palestine, Germany, Jordan and Greece (month 9, 15, 21, 27, 33). The project will also utilize virtual meetings organised on regular using web based teleconferencing tools.
Preparation of Periodic Progress Reports (including the Interim Project Report at mid-point of the project life-cycle and the Final Project Report at the end of contractual period);
Communication with EC for every issue that concerns the project;
Participation and contribution to external events such as exhibitions, workshops and conferences;
Preparation of the infrastructure for the compilation and delivery of internal or public documents, exchange of messages (e-mail reflectors, document formats, converters, etc.);
Compilation of financial reports, convey the information to the partners for issues regarding payments, timely delivery of project documents, etc.;
Resolving practical issues arising from the project’s day–to–day running, in order the consortium to stay tuned in the scientific work;
Production of internal documentation (Templates, Forms, Guidelines);
Close monitoring of the project milestones, ongoing tasks as well as resource allocation and consumption, by means of computer-based project management facilities and resource consumption reports.
Evaluation of scientific and technical content of deliverables and publications produced and apply changes on work plan as a result of those findings if necessary
Maintain and follow-up the work plan, identifying and handling trouble shooting of technical or organizational problems